Top 5 GST Billing Software Solutions for Entrepreneurs Scaling Their Business

As entrepreneurs scale their businesses, managing financial operations becomes increasingly complex. GST billing software solutions are crucial tools that simplify this process, ensuring compliance with tax regulations while streamlining invoicing, accounting, and inventory management. 

In this blog, we explore the top 5 GST billing software solutions tailored for entrepreneurs who are looking to grow their businesses efficiently. From robust invoicing features to seamless e-invoicing and e-way billing, these software options offer a comprehensive suite of tools designed to meet the diverse needs of small and medium enterprises. They also simplify how to do taxes, ensuring accurate GST calculations, timely filings, and compliance with tax regulations.

Whether you’re a startup or an established business, these solutions can help you maintain control over your financial processes, allowing you to focus on what matters most—scaling your business.

For entrepreneurs who need more than out‑of‑the‑box GST features, a smart move is to hire Latin American developers to create bespoke modules, reports, and workflows that align the billing platform with real‑world business processes.

1. Refrens

Refrens is an all-in-one GST billing software tailored for entrepreneurs scaling their businesses. As one of the top invoicing software options available, Its robust invoicing, accounting, and compliance features make it an essential tool for managing financial operations easily and precisely. Refrens is designed to help businesses automate and streamline their processes, allowing them to focus on growth without being overwhelmed by administrative tasks.

With its user-friendly interface and comprehensive set of tools, Refrens ensures that entrepreneurs can efficiently handle everything from invoicing to e-way billing, while also staying compliant with GST regulations.

Key Features:

• Invoicing: Create fully customizable GST and non-GST invoices in seconds. Refrens offers automation features that assist in generating invoices with minimal manual input, ensuring accuracy and saving time.
• Accounting: Automatically generate journal entries, vouchers, balance sheets, profit and loss statements, and other essential financial reports. Refrens simplifies complex accounting tasks, making it easy to stay on top of your finances.
• Inventory & Expense Management: Keep track of inventory and manage expenses effortlessly. Refrens automatically updates stock levels with each invoice or expense entry, and provides a detailed vendor management dashboard to monitor accounts payable.
• Banking & Payments: Record and track transactions across bank accounts, credit/debit cards, and wallets. Refrens also supports automated ledger entries and offers integrated payment solutions, including the generation of payment receipts and tracking payment statuses.
• Compliance: Stay compliant with all GST regulations by generating GSTR reports, TDS reports, and other necessary documents. Refrens ensures that your business adheres to all statutory requirements with ease.
• E-invoicing & E-way Billing: Seamlessly generate e-invoices and e-way bills directly from your invoices. Refrens supports bulk generation of IRNs and QR codes, ensuring 100% compliance with government regulations.

Additional Features:

• Recurring Invoices: Automate the creation of recurring invoices for subscription-based services or retainer projects, ensuring consistent revenue flow.
• Auto-assistance: Reduce manual effort by having 80% of your document details auto-filled based on previous records.
• Customizable Templates: Personalize your invoices, quotations, and other documents with customizable templates, fonts, colors, and more, to reflect your brand identity.
• Automated Payment Reminders: Get paid faster by sending automated reminders to clients through WhatsApp and email. This can be integrated with your customer support system to answer questions quickly.
• 1-click Conversions: Easily convert quotations to invoices and purchase orders to expenses with just a single click.

Ratings:

• Capterra: 4.8⭐/5
• G2: 4.6⭐/5
• Software Suggests: 4.8⭐/5
• Software Advice: 5⭐/5
• Get App: 4.9⭐/5

Pricing:

• Basic: Access essential features for free
• Books Essential: ₹3,900/year/business
• Books GST: ₹7,500/year/business
• Books Pro: ₹8,500/year/business

2. Zoho 

Zoho GST Billing Software is a versatile and comprehensive solution tailored to meet the diverse billing needs of businesses across various industries. Whether you’re a small business or a growing enterprise, Zoho’s robust features ensure that you can manage your invoicing, accounting, and compliance with ease. The software is designed to adapt to different business models, providing flexibility and control over financial processes.

Zoho’s powerful automation and customization capabilities make it an ideal choice for businesses looking to optimize their billing operations. With seamless integration across the Zoho ecosystem, this software offers a complete solution for managing everything from invoicing to e-way billing.

Key Features:

• Comprehensive GST Compliance: Zoho Billing ensures that all your invoices are compliant with GST regulations, including generating e-invoices validated by the IRP and meeting other GST requirements.
• Seamless Quotation and Invoicing: The software allows you to create and manage quotations and invoices effortlessly. It supports various invoice formats, including e-invoices, which can be generated and shared with clients quickly.
• Efficient Payment Handling: Manage partial and bulk payments with flexibility. Zoho Billing supports multiple payment methods and includes automated payment reminders to ensure timely collections.
• Product and Service Management: Zoho Billing offers an easy-to-use product catalog where you can manage your products, services, and pricing. The software also supports flexible pricing models and includes a pricing table widget to optimize sales strategies.
• Subscription Management: For businesses that operate on a subscription model, Zoho Billing provides comprehensive tools to manage subscriptions, including trials, upgrades, cancellations, and reactivations.
• Customer Lifecycle Management: The software offers robust tools to manage customer accounts, ensuring smooth transactions and improving customer retention through dunning management and personalized customer portals.
• Powerful Business Insights: Zoho Billing provides detailed business analytics, offering insights into sales, receivables, revenue, and churn rates. This helps businesses make informed decisions and drive growth.

Additional Features:

• Customer Portal: Provide a personalized platform for your customers to view quotes, manage transactions, and communicate with your business, enhancing their overall experience.
• Hosted Payment Pages: Secure and customizable payment pages that reinforce customer trust and facilitate smooth transactions.
• Automation: Streamline your workflow with automated processes, from billing reminders to payment handling, saving time and ensuring efficiency.
• Globalization: Expand your business’s reach with multi-currency and multilingual capabilities, allowing you to operate globally with ease.
• Customization: Tailor the software to your specific needs with customizable modules, fields, views, and more, giving you full control over your billing processes.

Ratings:

• Capterra: 4.7⭐/5
• G2: 4.5⭐/5
• Software Suggests: 4.7⭐/5
• Software Advice: 4.8⭐/5
• Get App: 4.7⭐/5

Pricing:

• Standard: ₹749/month/organization (Billed annually)
• Professional: ₹1,999/month/organization (Billed annually)
• Premium: ₹3,999/month/organization (Billed annually)
• Custom: Contact for pricing

3. Vyapar 

Vyapar GST Billing Software is a highly trusted solution for small and medium enterprises (SMEs) in India, offering a comprehensive suite of features to manage invoicing, accounting, and inventory seamlessly. 

With over 1 crore happy customers, Vyapar stands out as an accessible and reliable tool for businesses looking to streamline their operations while maintaining GST compliance. The software is designed to cater to the needs of various industries, making it a versatile choice for any business.

Vyapar is particularly appealing due to its user-friendly interface and robust functionality across both mobile and desktop platforms. The app simplifies complex business processes, making it easier for SMEs to manage their day-to-day operations efficiently, whether online or offline.

Key Features:

• GST Compliant Billing: Create and share GST invoices quickly and comply with Goods and Service Tax laws in India.
• Inventory Management: Track inventory with features like low stock alerts, batch number tracking, and expiry date monitoring.
• Payment Reminders: Send automated payment reminders to customers via WhatsApp or email to ensure timely payments.
• Multiple Payment Options: Accept payments through various methods including UPI, QR codes, NEFT, RTGS, e-wallets, and credit/debit cards.
• Data Security with Backup: Automatic data backups with options for local storage to ensure data safety.
• Customizable Invoices: Create professional, customized invoices with your business logo, style, and colors.
• GST Filing Support: Automate the creation of GSTR reports (e.g., GSTR1, GSTR2, GSTR3, GSTR4, GSTR9) to simplify GST filing.

Additional Features:

• Offline Billing: Vyapar allows businesses to continue operations even without an internet connection, making it ideal for remote locations. The app syncs data once connectivity is restored, ensuring no disruption in billing.
• Multi-user Management: Vyapar supports multiple users, enabling teams to collaborate on the same platform with defined roles and permissions.
• Customizable Reports: Generate detailed business reports to track sales, inventory, and expenses, helping you make informed decisions to drive growth.
• Customer Support: Vyapar offers dedicated customer support to assist users with any issues, ensuring a smooth and rewarding experience.

Ratings:

• Google Play Store: 4.7⭐/5

Pricing:

• Silver Plan: ₹3239.10/year (Desktop + Mobile)
• Gold Plan: ₹3599.10/year (Desktop + Mobile)
• Custom Plan: Contact for pricing

4. MyBillBook 

MyBillBook is a comprehensive GST billing and business management software designed to cater to the needs of small and medium businesses in India. 

Trusted by over 1 crore Indian SMEs, My Bill Book simplifies the billing, invoicing, e-invoicing, and e-way billing processes, making it an indispensable tool for businesses looking to streamline their operations. The software offers a range of customizable features that allow businesses to personalize their invoices, maintain compliance, and manage their operations efficiently.

Whether you’re using the app on a mobile device or desktop, My Bill Book ensures that your business runs smoothly, even in areas with limited internet connectivity. With multi-user, multi-device, and multi-business functionalities, My Bill Book is the ideal solution for growing businesses that need a reliable and flexible billing software.

Key Features:

• Customizable GST & Non-GST Invoices: Create fully customizable invoices with multiple theme options to reflect your brand’s identity.
• Automatic GST Bill Sharing: Automatically share GST bills via WhatsApp and SMS.
• Quotations, Estimates & Proforma Invoices: Generate and manage quotations, estimates, and proforma invoices.
• Delivery Challan Creation: Generate delivery challans effortlessly.
• GSTR Filing Support: Simplify GST return filing with easy export options for GSTR1, GSTR-2, and GSTR-3B reports.
• E-Invoicing & E-Way Billing: Support for e-invoicing and e-way billing in compliance with regulatory standards.
• Service Reminders & CRM: Integrated service reminders and customer relationship management features.
• Inventory Management: Track and manage inventory with detailed reports and alerts.
• Expense Tracking: Monitor and manage business expenses efficiently.

Additional Features:

• POS Billing: My Bill Book offers point-of-sale (POS) billing capabilities, making it easier for retail businesses to manage sales and inventory in real time.
• Offline Billing: Continue generating bills and managing transactions even without an internet connection. My Bill Book automatically syncs data once connectivity is restored, ensuring uninterrupted business operations.
• Marketing Tools: Enhance your business with integrated marketing features, including WhatsApp and SMS marketing, loyalty programs, and personalized greetings. These tools help you engage with customers and boost sales.
• Customizable Reports: Generate detailed business reports to analyze your sales, inventory, and financial performance, helping you make informed decisions to grow your business.

Ratings:

• Google Play Store: 4.7⭐/5
• App Store: 4.6⭐/5

Pricing:

• Diamond Plan: ₹2599/year (Online use only)
• Platinum Plan: ₹2999/year (Works with and without internet)
• Enterprise Plan: ₹4999/year (Customizable features for advanced needs)

5. Marg ERP

Marg ERP is a comprehensive inventory and best accounting software that has empowered over 1 million businesses across various industries. Trusted by 50% of the Pharma and FMCG sectors in India, Marg ERP is designed to streamline and automate essential business operations, from GST billing and return filing to inventory management and e-invoicing. 

With over 850 sales and support centers and more than 8,500 sales and service professionals, Marg ERP is dedicated to providing businesses with the tools they need to succeed.

Marg ERP is known for its robust features, including multi-company and multi-location management, making it an ideal choice for businesses of all sizes. The software’s ability to process over 20 billion invoices and 100 billion dollars in transactions annually highlights its reliability and efficiency in handling large-scale operations.

Key Features:

• GST Invoices & Billing: Generate GST-compliant invoices in seconds, track payments, and follow up to get paid faster with improved billing speed through shortcuts and search options like barcodes.
• GST Reports & Return Filing: Create GST invoices and push transactions into the GSTN portal in Excel, JSON, or CSV format, allowing you to file various GST returns directly from the software.
• GSTR 2A Reconciliation: Easily reconcile GSTR 2A without logging in to the GST portal frequently by downloading auto-populated purchase bills to match them within the Marg GST software.
• Tax Clubbing: Automatically club together both input and output taxes of a particular month and pass a general entry for GST payable at the end of the month.
• Generate E-Way Bills: Generate single, multiple, or bulk e-way bills during the movement of goods and directly upload them to the GST portal.
• e-Invoicing: Generate standard e-invoices for all B2B transactions directly from the software, with electronic uploads and reconciliation on the GSTN portal after verification.
• Internal Audit: The software automatically validates data for errors, providing alerts during the internal audit and validating the GSTIN of suppliers to ensure 100% error-free return filing.

Additional Features:

• Multi-company and Multi-location Support: Manage multiple companies and locations from a single platform, with full control over each operation.
• Direct Calling & Order Management: Connect your mobile with the system via QR code to place calls directly to customers and receive orders, simplifying the order-taking process.
• Customizable Reports: Generate detailed reports in various formats, including PDF, Excel, CSV, RTF, and XML, to gain insights into your business performance and make informed decisions.
• MargMart: Set up an e-commerce website in just 15 minutes without any technical knowledge, allowing for easy ordering and inventory management.

Ratings:

• Google Play Store: 4.5⭐/5
• App Store: 3⭐/5

Pricing:

• Basic Edition: ₹8,991/year 
• Silver Edition: ₹12,600/year
• Gold Edition: ₹25,200/year

Conclusion:

Selecting the right GST billing software is a critical decision for any entrepreneur aiming to scale their business. The five software solutions highlighted in this blog—Refrens, Zoho, Vyapar, My Bill Book, and Marg ERP—offer a range of features that cater to the diverse needs of growing businesses.

 By automating invoicing, accounting, inventory management, and compliance tasks, these tools help businesses save time, reduce errors, and maintain GST compliance effortlessly. As you evaluate your options, consider your specific business needs and choose the software that aligns best with your operational requirements. With the right GST billing software in place, you can drive your business growth with confidence and efficiency.